For an editor to give you a quote for editing your work, they will need some information from you. This information will help the editor determine if they provide the editing service you require, as not all editors provide all services; if your time frame fits with their schedule; if the topic is one they can edit or if you would be better with a colleague who specialises in your area; and the level of editorial intervention that will be required.
Providing this information up front to the editor will save both your time and the editor’s, and also show the editor you mean business. All this information is kept strictly confidential. So, what information is needed? This will depend on the type of document you need editing; for example, whether you have an academic paper or thesis, a report or a work of narrative non-fiction. In all cases there is some basic information required. This will include:
For theses, a couple of extra bits of information would be needed:
In all cases a sample chapter of the work would also be required, as this will help the editor gauge the level of editorial intervention required and therefore the time that would be needed to edit the work. This sample would generally only be for the editor's use. If you would like a sample edit so you can see if the type of intervention the editor does is what you are expecting or would suit you, some editors offer this service for free; however, most would charge a small fee. Often this fee is deducted from the final invoice if the work goes ahead. Once the editor has reviewed all the information received and the sample chapter, they will send you a quote detailing the editing work to be covered, the potential time frame, their terms and conditions, and of course the fee. Once this is agreed, the editor will book you in and you’re ready to go!
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